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Joint CSG/ACTI Workshops and Business Meeting Agenda

Stanford University
11-13 January 2012

Tuesday:  ACTI Member Meeting
Paul Brest Hall East, Building 4, Munger Graduate Residence

Marguerite shuttle bus service from the Sheraton Hotel to Building 4, Munger Graduate Residence
Bus circulates from 12:30 to 1:30 PM

1:00                ACTI Member Meeting
Please see http://www.educause.edu/ACTI12 for the detailed agenda.
2:15 Break
2:30ACTI Meeting (cont'd)
5:00 Adjourn

Marguerite shuttle bus service from Building 4 to Sheraton Palo Alto
Bus circulates from 5:00 - 5:30


Wednesday:  Joint CSG/ACTI Workshops
Paul Brest Hall East, Building 4, Munger Graduate Residence

Marguerite shuttle bus service from the Sheraton Hotel to Building 4, Munger Graduate Residence
Bus circulates from 7:00 to 9:00 AM

7:00 - 8:00 Continental Breakfast
8:00 CSG Short Workshop: Metrics and Dashboards, Reporting how IT is doing in your community
Coordinators: Asbed Bedrossian, Oren Sreebny, Kitty Bridges, Marin Stanek
Please see Addendum A for the detailed agenda.
10:00 Break
12:00Adjourn

 
12:00 - 1:00Lunch
Paul Brest Hall West, Building 4, Munger Graduate Residence

 
1:00 CSG Short Workshop: Strategic Planning, Service Portfolios, Project Portfolio and EA
Coordinators: Jim Phelps, Karen Van Dusen, Oren Sreebny, Shel Waggener, Jerry Grochow, Sharif Nijim, Bernie Gulachek, Nadine Stern
Please see Addendum B for the detailed agenda.
2:30
Break
5:00 Adjourn

Marguerite shuttle bus service from Building 4 to Sheraton Palo Alto
Bus circulates from 5:00 - 5:30

Combined CSG/ACTI Group Dinner
Gordon Biersch Brewery Restaurant, 640 Emerson St, Palo Alto (650 323 7723) 

5:45 - 7:00
6:00
7:00
8:30 - 9:00
Bus circulates between the Sheraton Palo Alto and restaurant
Cocktails
Dinner
Bus circulates between restaurant and the Sheraton Palo Alto

Thursday:  Joint CSG/ACTI Workshop
Paul Brest Hall East, Building 4, Munger Graduate Residence

Marguerite shuttle bus service from the Sheraton Hotel to Building 4, Munger Graduate Residence
Bus circulates from 7:00 to 9:00 AM
 

7:00 - 8:00 Continental Breakfast
8:00 CSG Short Workshop: Developing Cloud Applications
Coordinators: Opinder Bawa, Asbed Bedrossian, Tom Barton
Please see Addendum C for the detailed agenda.
9:30 Break
12:00 Adjourn

 
12:00 - 1:30Lunch
Paul Brest Hall West, Building 4, Munger Graduate Residence

 
12:00 - 1:00Steering Committee Lunch
Room 382 Munger (one flight up the stairs)

 
12:30 - 1:15Stanford Campus Tour
Tour departs from Building 4

Thursday:  CSG Business Meeting
Paul Brest Hall East, Building 4, Munger Graduate Residence

1:30 I. Introductory Remarks (CSG Coordinator)
1:35II. CSG/ACTI Evaluation (CSG Coordinator)
1:45 III. Short Discussion 1: Managing risk in enterprise cloud agreements
Coordinators: Mike Pickett, Chuck Powell
2:45 Break
3:15 IV. Timely Topics and Gossip (Bridges)
Topics TBD
4:45V. Topic Selection for Summer 2012 Meeting (Jackson)
5:15 Adjourn

Marguerite shuttle bus service from Building 4 to Sheraton Palo Alto
Bus circulates from 5:00 - 5:30

Group Dinner
MacArthur Park Restaurant, 7 University Ave, Palo Alto (650 321 9990)
(Restaurant is located across the circle from the Sheraton Palo Alto)

6:00
7:00
Cocktails
Dinner

Friday: CSG Business Meeting
Paul Brest Hall East, Building 4, Munger Graduate Residence

Marguerite shuttle bus service from the Sheraton Hotel to Building 4, Munger Graduate Residence
Bus circulates from 7:00 AM to 1:00 PM

7:00 - 8:00 Continental Breakfast
8:00 VI. Organizational Issues (CSG Coordinator)
  1. Steering/Membership Committee Issues (Jackson)
  2. Treasurer's Report (Fleagle)
  3. Logistics for Summer 2012 Meeting (Antonelli)
    (University of Iowa, 13-15 June 2012)
  4. Venues and Dates for Future CSG Meetings (Antonelli)
    Please see /future.html
    for the current list.
8:15 VII. Short Slots and Breaking News (CSG Coordinator)
Workshop Summaries (:05)
Consortial Updates (:15)
8:45 Break
9:15 VIII. Short Discussion 2: App Store
Coordinator: Shel Waggener
10:15 IX. Short Discussion 3: Green IT
Coordinators: Tim Gleason
11:15 Adjourn

 
11:15 Lunch (box lunches available at 10:30)
Paul Brest Hall West

Addendum A: Short Workshop: Metrics and Dashboards, Reporting how IT is doing in your community
Detailed Agenda

08:00 - 08:02:  Kitty intro to the workshop
08:02 - 08:20:  Presenting results of a Metrics & Dashboards Survey (Kitty/Marin/Asbed)
08:20 - 08:40:  Jim Phelps, U.Wisc - "Metrics & Measures - an EA Flyover"
08:40 - 10:00:  Presentations: (20 mins each (15+5 Q/A))
                       1: Mark McCahill for Kevin Davis, Duke - "Curation, Automation, Aggregation?"
                       2: Bruce Vincent, Stanford - OpenSocial update
                       3: Charlie Leonhardt, Georgetown - "Executive Dashboards"
                       4: Mike Chapple, ND - Windows and Mirrors: Two Perspectives on Metrics at Notre Dame
10:00 - 10:30:  Break
               Shifting gears into The Human Factor
10:30 - 10:45:  Marin Stanek, CU - Measuring the Perceived Value of your IT Services
10:45 - 1:00:   Bernie Gulachek, U.Minn - Activity Dashboard Metrics: Quantifying IT's Alignment to Institutional Objectives & Priorities
11:00 - 11:30:  EDUCAUSE Data, Research & Analytics initiative - Leah Lang
11:30 - 12:00:  Presenters Panel Q&A and open discussion


Addendum B: Short Workshop: Strategic Planning, Service Portfolios, Project Portfolio and EA
Detailed Agenda

Opening:  Quick statement about the topic.  What is the benefit of tightly linked processes?  What is the cost and/or impact of not having them well linked and integrated? (Jim)

1:00 - 2:30 Case Studies of places where there are successes and broken flows:
(1)  CMU has a fairly mature approach to project portfolio management, focusing on an ongoing process for developing and reviewing solid charters to ensure we're "doing the right work at the right time." We are working to integrate this success into other service management areas.    (Karen Van Dusen)
(2)  The University of Minnesota is in the midst of defining and implementing a service portfolio management strategy and process (Bernard Gulachek)
(3)  Notre Dame will present on their Project Management  process (Todd Hill)
(4)  MIT Effort with their IT Steering Committee to understand where they wanted to position themselves regarding IT.   (Jerry Grochow)
(5)  UW-Madison and their Advising Architecture Review Board - early in the process but maturity is coming.  (Jim Phelps)

2:30 - 3:00 PM   Break

3:00 - 3:30 Other Initiatives that are interesting in this area (Karen Van Dusen)

3:30 - 4:00 Jim sketch how Strategic Planning would flow through Enterprise Architecture and Service Portfolio Management on through Project Portfolio Management.

4:00 Panel Discussion with - What works, what doesn't work, what enables, what holds you back

Actions for CSG:  Future work for CSG


Addendum C: Short Workshop: Developing Cloud Applications
Detailed Agenda

08:00 - 08:02:  Intro to the workshop - Asbed
08:02 - 08:20:  CSG Update on the I2 Net+ services - Jerry Grochow
08:20 - 08:50:  Box.net Cloud Storage in the UC System - Shel Waggener
08:50 - 09:05:  CSG Update on the CSG-10 Email RFP - Christine Pfendt, Stanford
09:05 - 09:30:  CSG-10 Email RFP - CIO Panel & Discussion
                          - Tracy Futhey, Duke
                          - Bill Clebsch, Stanford
                          - James Hilton, U. Virginia (Remote)
09:30 - 10:00:  Break
10:00 - 12:00:: Presentations: (30 mins each (20+10 Q/A))
                          1: Opinder Bawa, UCSF - Integrating SalesForce
                          2: Gregory Brzeskiewicz, U.Chicago, ITSM & ServiceNow
                          3: Mark Cianca, UCOP - UC HR PaaS in the Cloud
                          4: Sam Gustman, USC - Digital Repository as SaaS